The worst thing you can do as a leader is to be constantly peering over your employees shoulders. You want to be able to trust that your employees can motivate themselves and be productive without constant monitoring, but that’s not always the case. Productivity is a tough aspect to monitor within your team, so much so that studies have shown that 48% of projects never meet their initial deadline.
So what do you do?
Thankfully there are lots of helpful time and productivity tools that allow you and your employees to create timelines, create productive tasks, and hit your deadlines every time, allowing you to focus on the growth of your agency.
8 Best Time & Productivity Tools
Toggl is a simple and easy-to-use time-tracking tool. It allows you to create projects, create tasks within your projects, and track the time of each task. It’s as simple as clicking a start and stop button as you complete your daily tasks. Toggl allows you to create timelines and budgets for personal and team projects to further help with accountability.
✅ Convenient browser extensions
✅ Create projects, timelines, and budgets
✅ Tracking reminders
✅ Profitability analysis
✅ Calendar integration
✅ Detailed reporting function
✅ +100 app integrations
Free 30-day trial (up to 5 members)
Enterprise: Customizable Plan
TimeDoctor is a time tracking and employee monitoring tool that analyzes how your employees are spending their work time. This application helps managers stay in the loop with daily employee activities— which is extremely useful if your team has remote employees.
TimeDoctor gives you the ability to screenshot employee tasks in real time, as well as monitor which websites and apps are being used. Use this to keep employees focused on tasks and provide proof-of-service for your clients.
Tracking Remote Employees
✅ Works together with applications like Trello and Asana.
✅ Can be white-labeled to your brand
✅ Clients can view captured progress
✅ Payroll manager
Free 14-day trial
Harvest is a simple online time-tracking software that uses start and stop timers as you move through your daily to-do list. This application is great to analyze where your time is going, how much your projects cost, and to keep records of your progress.
It’s been called a “seamless” and “lightweight app”, simple enough that anyone can use it. This software helps to take your time sheet data and turn it into visual data to give your team insights on current projects and tasks. A great space to track your time and expenses in the same place.
✅ Mac app, browser extensions, mobile app, and desktop app
✅ Built-in online invoices and payments
✅ Budget and expense tracking
✅ Automatic reminders sent to clients
Asana is a work management platform that helps businesses stay focused through their daily projects, goals, and tasks. The platform allows you to assign tasks, share details, and set deadlines and priorities all in one place. This application is great to help teams better align themselves with their goals and objectives and follow each project along step by step.
Asana is the perfect software to track your projects through it’s intuitive interface. If you like a more visual layout of your projects, Asana is the way to go.
✅ Task templates
✅ Reporting functionality
✅ Tasks syncable with your own calendar (e.i. Google calendar)
✅ Ability to assign tasks to others
✅ Mobile app integration
✅ Private team projects
Free/Basic Plan (Up to 15 members)
Enterprise: Custom pricing
Trello is a collaborative and flexible project management solution that allows you to organize and prioritize projects in your own way. It’s set up to be a collaborative app for individuals and businesses. Trello offers unique features like task boards, cards, and power-ups calling them “living applications”.
In Trello’s own words, they are a “collaboration tool that gives you a visual overview of what is being worked on, who is working on it and how far they’ve come”.
✅ Collaborate with an unlimited number of team members
✅ Pairable with popular productivity apps
✅ Drag and drop functionality
✅ Calendar view
✅ Productivity “Power-Ups”, task boards, and task cards.
Business Class $12.50/user/month
Business Class $9.99/user/month
Enterprise: custom pricing
DeskTime is a simple time tracking app that focuses on project management, productivity analysis, and acts as an employee monitoring tool. This software allows managers to take a look at unproductive habits of their employees, then classify pages and apps into either productive or unproductive.
This application helps teams monitor their success by calculating their productivity and efficiency in day-to-day tasks. Set your productivity targets and watch how DeskTime can skyrocket your team productivity!
Tracking Remote Employees
✅ Cost calculation
✅ Displayed productivity timeline
✅ Offline time tracking
✅ Mobile app monitoring
✅ Computer use monitoring
✅ Employee time-off coordination
Free (1 user only)
Team Plan $7/month
*Includes free 14-day trial
Monday is a project management software that allows you to create customizable projects and dashboards for you and your team. Monday is primarily a collaboration tool that will allow your team to discuss changes, add comments, ask questions, and make changes with a single click.
If you are a visual person, Monday has an amazing interface that allows you to choose from different views/layouts depending on what you’re working on.
✅ Buildable & customizable dashboards
✅ Reporting and data features
✅ App integrations (e.i. Slack, Google Drive, Mailchimp)
✅ Execution board
✅ Multiple visual displays
✅ Easy collaboration for multiple employees
*Pricing is based on number of users— as users increase, price increases.
Monthly: Based on 2 users (lowest price available)
Task Manager is a digital marketing fulfillment dashboard for teams to track their projects and workflows. This application offers transparency to your customers as you work on their digital marketing services. This software allows flexible client communication workflows and easy task management within your team.
Task Manager is great for:
- Website Creation
- PPC & Social Campaigns
- Listing Management Tasks
- Client Management
- Review Responses
With all the data we have today, eliminate those spreadsheets — automation is the key to scale your business.
Teams who want to automate
✅ Automated Reporting
✅ Projects & Custom Project Templates
✅ Integrated Intelligent Task List
✅ Executive Reports
✅ Assign tasks to Team Members
*Important note: Task Manager is an application sold alongside many other products/services that are bundled into each package. These prices include more than just Task Manager; they include other products that will help automate your business.
Starter Plan $50/month
Basic Plan $250/month
Pro Plan $999/month
There you have it! Eight time and productivity tools that can be used to boost employee productivity within your team. Some tools are simple, while others are more complex, but it’s for you to decide what is the best fit for your workspace. Quit micromanaging your employees and try out one of these awesome tools instead!
If you aren’t completely sold, check out some other resources!